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DATA PROTECTION

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Data Protection Policy - Effective Date: 1st January 2025
 

DroneSportUK ("we", "us", or "our") is committed to protecting and respecting your privacy. This Data Protection Policy outlines how we collect, process, store, and protect your personal data in compliance with the Data Protection Act 2018 and the General Data Protection Regulation (GDPR).
 

1. Purpose of This Policy


This policy explains how we handle your personal data, ensuring that we respect your privacy rights and comply with data protection laws. Our goal is to protect your personal information while providing you with the best possible service through our website, newsletters, memberships, and events.

 

2. What Personal Data Do We Collect?


We may collect and process the following types of personal data:

  • Personal Identification Information: Name, email address, phone number, postal address.

  • Account Information: Username, password, membership details.

  • Event Registration Information: Information provided when you register for events, such as your participation status, team details, or race entries.

  • Payment Information: Credit/debit card information and billing addresses for transactions (when applicable).

  • Marketing and Communication Preferences: Your preferences regarding receiving marketing communications and newsletters.

  • Website Usage Data: IP address, browser type, device type, pages visited, and other technical data regarding how you interact with our website.

     

3. How We Use Your Personal Data


We use your personal data for the following purposes:

  • Providing Services: To process your membership registration, event participation, and any transactions you may conduct on our website.

  • Communication: To send newsletters, event updates, promotional materials, and other communications that may interest you.

  • Improving Our Website and Services: To analyze how you interact with our website and improve user experience and functionality.

  • Administrative Functions: To manage your account, process payments, and handle customer support queries.

  • Legal Compliance: To comply with any legal obligations or protect our rights.

     

4. Legal Basis for Processing Your Data

 

We process your personal data under the following legal bases, as defined by the GDPR:
 

  • Consent: Where you have provided explicit consent to receive marketing communications or newsletters.
     

  • Contractual Necessity: When processing is required to fulfill our contract with you (e.g., for membership registration or event participation).
     

  • Legitimate Interests: To pursue our legitimate interests, such as improving our website and services, maintaining security, and sending relevant updates that you have opted into.
     

  • Legal Obligation: Where we are legally required to process your data (e.g., for financial or compliance reasons).

     

5. Data Sharing and Third-Party Processors

 

We will not share, sell, or rent your personal data to third parties. However, we may disclose your personal data to the following parties:
 

  • Service Providers: Trusted third-party service providers who assist us in operating our website, processing payments, sending emails, or hosting events. These third parties are obligated to safeguard your data.
     

  • Legal Obligations: If required by law, we may disclose your personal data to law enforcement or regulatory authorities for legal reasons.
     

  • Business Transfers: In the event of a merger, acquisition, or asset sale, your personal data may be transferred as part of the transaction.

     

6. Data Retention


We will retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including for the purpose of satisfying any legal, accounting, or reporting requirements.

For example:
 

  • Membership Information: Retained for as long as you are an active member or as required by law.
     

  • Event Participation Information: Retained for as long as necessary to manage event participation and resolve any related issues.
     

  • Marketing Information: Retained until you opt out or withdraw consent.

     

7. Data Security


We take appropriate technical and organisational measures to protect your personal data from unauthorised access, disclosure, alteration, or destruction. These measures include encryption, secure servers, and access control.

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However, please note that no data transmission over the internet is entirely secure, and we cannot guarantee the security of data transmitted to our website.

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8. Your Rights


Under the GDPR, you have the following rights regarding your personal data:
 

  • Access: You have the right to request a copy of the personal data we hold about you.
     

  • Rectification: You have the right to request the correction of inaccurate or incomplete data.
     

  • Erasure: You have the right to request the deletion of your personal data in certain circumstances.
     

  • Restriction of Processing: You have the right to restrict how we process your personal data in certain circumstances.
     

  • Portability: You have the right to request your personal data in a structured, commonly used, and machine-readable format.
     

  • Objection: You have the right to object to the processing of your personal data for certain purposes, including direct marketing.
     

  • Withdraw Consent: Where we rely on consent for processing your data, you have the right to withdraw your consent at any time.
     

To exercise any of these rights, please contact us at info@dronesportuk.com

 

9. Data Transfers Outside the UK


If we transfer your personal data outside the UK, we will ensure that appropriate safeguards are in place to protect your data in accordance with UK data protection laws.

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10. Changes to This Data Protection Policy

 

We may update this Data Protection Policy from time to time to reflect changes in our practices, the law, or for other operational reasons. When we make changes, we will update the "Effective Date" at the top of this page. We encourage you to review this policy periodically for updates.

 

11. Contact Us

 

If you have any questions or concerns about how we handle your personal data, or if you wish to exercise any of your data protection rights, please contact us:

DroneSportUKEmail: events@dronesportuk.com

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